Program Administrator [JRP-05215]

Posted On: May 20, 2023
Company: Rice University

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

We are currently seeking to hire a Program Administrator in the Office of Graduate and Postdoctoral Studies (GPS). In this role, you will be responsible for the design and administration of a number of programs and projects within the office, related to recruitment, events, communication, outreach, diversity and inclusion, and student retention and student success. You will have the potential for a complementary Postdoctoral or Lecturer appointment in the candidate’s academic field of study. This is a term-limited role for one year with the possibility of extending for an additional year. The selected candidate will have experience at Rice University, other academic settings, or a start-up organization. The minimum salary for this role is $48K along with benefits.


  • Administer the daily operations of assigned program(s) with the general guidance of a faculty member or a senior staff member
  • Conduct research, analyze data, identify trends and develop reports
  • Plan and monitor annual project budgets, assist in the development of longer terms budget plans
  • Recommend and implement outreach plans, including communications, events, marketing, conferences, etc.
  • Plan and coordinate logistical aspects of recruitment activities
  • Provide support to faculty, staff and students as related to the program
  • May assist with graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
  • Perform all other duties as assigned


  • Bachelor’s Degree
  • Doctoral degree or doctorate near completion is preferred
  • Leadership, mentoring or advising experience at Rice is preferred
  • Experience with writing fellowship applications is preferred
  • Operates well in a relationship-based environment, with the ability to adequately deal with challenging individuals and situations, demonstrating a high level of emotional intelligence is preferred
  • Self-starter who takes initiative, possesses a positive, “can do” attitude, and is resilient and adaptable to change is preferred
  • Ability to take direction and work to meet expected deadlines, while managing projects simultaneously
  • Good organizational and time-management skills
  • Ability to learn new strategies
  • Ability to draft and edit professional communications (web, email, brochures, social media, and reports)
  • Well-organized and detail-oriented
  • Data analysis skills
  • Advanced communication and customer service skills
  • Ability to take initiative and ownership of projects
  • Demonstrated high level of confidence in making decisions, good judgment, and innovative and creative problem-solving skills
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Basic knowledge of managing budgets and developing financial plans
  • Ability to develop program partnerships and funding sources
  • Proficient computer skills; demonstrated ability with Microsoft Office and Google suite

Special Note to Applicants: When applying for this role, submit a cover letter, resume, and a writing sample in the Supporting Documents section of the application in a PDF format*. The writing sample could be a blog post, social media post, webpage, memo, press release, news article newsletter or similar example of your work (links may also be submitted). *Please note that the applicant tracking system does not convert attachments in Word format successfully.

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.
Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff.

Posted On

May 20, 2023


Rice University